Service Coordinators: Relief Funds, Renewals, and Reporting Deadlines

Regulation | October 26, 2020 | by Linda Couch

On an October 26 call with LeadingAge affordable housing provider members, Katina Washington, Acting Branch Chief for Grants and New Funding, Office of Asset Management and Portfolio Oversight, HUD, gave an update on current Service Coordinator issues. LeadingAge’s Director of Housing Operations and Policy, Juliana Bilowich, facilitated the lively discussion.

On an October 26 call with LeadingAge affordable housing provider members, Katina Washington, Acting Branch Chief for Grants and New Funding, Office of Asset Management and Portfolio Oversight, HUD, gave an update on current Service Coordinator issues. LeadingAge’s Director of Housing Operations and Policy, Juliana Bilowich, facilitated the lively discussion.

Timing: COVID-19 Relief Payments for Grant-Funded Service Coordinators

HUD is processing applications for COVIDE-19 relief for grant-funded Service Coordinators, which were due to HUD on September 11. The application review timing coincided with the shutdown of HUD’s accounting systems, which occurs annually just after the October 1 start of the new federal fiscal year. The accounting systems reopened the week of October 19 and HUD as resumed the processing of applications. HUD expects applicants will receive notice of their awards via GrantSolutions in early to mid-November.

Upon receipt of GrantSolutions notification, the authorizing official must access the system and accept the award no later than 5 business days after receipt of notification. Following acceptance of the Notice of Award, applicants will have about 20 days to submit a spending plan to HUD to describe in detail how the award will be used. Applicants may want to begin to develop their spending plans now, Ms. Washington said, to speed receipt of funds. The spending plan is Appendix A of the application packet.

Second Round of Grant-Funded Service Coordinator Relief

There will be second window to apply for COVID-19 relief for grant-funded Service Coordinators. Applications for a little more than half of all grant-funded Service Coordinators were received for the first round, a good number, according to Ms. Washington, considering the short application window. After HUD has processed this first round of applications, by early to mid-November, HUD expects to re-open for those who were not able to apply for the September 11 deadline.

2020 Grant Extensions

This year, according to Ms. Washington, HUD has processed 1400 funding applications for existing grant-funded Service Coordinators for calendar year 2020. Ms. Washington credited grantees and HUD Grant Specialists for the processing of these applications. Providers who have yet to receive their calendar year 2020 payments should contact their Grant Specialist as soon as possible, Ms. Washington said.

Deadline Extension: Standards for Success Reporting

As LeadingAge has reported, HUD has extended the deadline for annual reporting on Service Coordinator programs to HUD from October 30 until November 30. If additional time is needed, or if some reporting has been submitted but, for example, a provider would like an additional extension for the submission of Quality Assurance data, Ms. Washington said, providers should reach out to their Grant Specialist and such requests will be handled on a case by case basis.